After you have created and sent a Purchase Order to the vendor for their products, you can update the status of the Purchase Order and your company’s inventory when your company receives the products.

To do so, click the Vendor tab, locate the Purchase Order vendor, click the sent Purchase Order, click the Receive button.

Here you can enter in the:

• Cost – the amount you paid for the product from the vendor
• Quantity – the number of product quantities received
• Accept/Reject – click Accept to accept the products on the Purchase Order or click Reject if you wish to reject the products.

Once a Purchase Order has been completely received, you can click:

• Print – to generate a Purchase Order invoice for printing
• Save – to save changes to your Purchase Order

Once you have accepted the products you received, the status of the Purchase Order changes to Received, as shown below:

If you receive only partial of the Purchase Order and reject a portion of the products, the system displays the amount you accepted and creates a new line-item row for the items you rejected, as shown below:

The order then would reflect this change:

Once your product is received, the On Hand count of the inventory item adjusts depending on the quantity received on the Purchase Order, as shown below.  To view the adjustment, click the Inventorytab and click the inventory item.